Travel To and From Madison

Whether we offered to pay your travel costs or not, please make sure that we get a copy of your travel plans so that we know when to expect you here and can plan accurately. (If we offered to pay for your hotel room, we will make a room reservation and pay for the six nights of the schedule.)

Find the numbered section below that applies to you:

1. We Offered to Pay for Your Travel

Our goal is to find reasonable and comfortable travel options for you to come to Madison and return home. At the same time, we must stay within our budget and follow all University of Wisconsin rules about arranging and paying for your travel costs. So let’s work together to find something that makes sense for everyone.

Here are a few ideas that have worked in the past to help some School travelers:

Note: Please try to complete your travel plans by mid-June, before rates go up significantly.

Travel by Airplane

Do NOT buy your own airline tickets. University rules require that our travel agency, Fox World Travel (FWT), purchases your tickets.

Use the following information to get air travel tickets:

Travel by Bus

For some nearby locations, or in addition to air travel to Chicago or Milwaukee, it may be helpful to take a bus to Madison. Bus companies that School travelers have used a great deal in the past are:

You may purchase bus tickets through Fox World Travel (FWT):

Or for maximum flexibility, you may purchase bus tickets yourself before or on the day of travel. If you purchase your own tickets, you must get our approval for the estimated cost first, then request reimbursement from us after the School.

If you purchase your own tickets, save the original receipt (even if by email). It is best to have a detailed receipt (including your name, itinerary, date of purchase, and total amount paid), but a regular ticket stub (e.g., without your name or date) should work fine. Just get what you can!

Be sure to email us with your bus plans, including:

Travel by Personal Car

If you are driving to Madison, you will be reimbursed the mileage rate of $0.58 per mile for the shortest round-trip distance (as calculated by Google Maps), plus tolls. Also, we will pay for parking costs for the week at the hotel in Madison (but not elsewhere). We recommend keeping your receipts for tolls.

Note: Due to the high mileage reimbursement rate, driving can be an expensive option! We reserve the right to limit your total driving reimbursement, so work with us on the details.

To travel by personal car, please check with us first. We may search for comparable flight options, to make sure that driving is indeed the least expensive method.

Be sure to email us with your travel plans as soon as possible. Try to include:

2. You Are Paying for Your Travel

If you are paying for your own travel or if someone else is paying for it, go ahead and make your travel arrangements now! Just remember to arrive on Sunday, July 14, before 6pm and depart on Saturday, July 20 (or else check with us first).

Be sure to email us with your travel plans as soon as possible. Try to include: